In a perfect world, all your customers would pay you up front and in full. But as an active freelancer, you know that’s not how it works. Part of managing customer relationships is about being flexible enough to meet their needs. For example, you want to manage your schedule in such a way that allows for last-minute urgent jobs. Also, it’s important to accommodate customers with comfortable payment terms that give them – and you – room to breathe.

One way to achieve this is by requesting an advance deposit, so you can begin work safe in the knowledge that part of the balance due has already been paid. The Invoice Ninja partial payment feature provides a simple way for you to invoice for advance deposits. After a deposit has been paid, the invoice is automatically updated to reflect the partial payment. So when you resend the invoice after the job is done, the customer is charged only for the outstanding amount. Remember, all of this is completed without any extra effort from you.


Let’s take a quick look at how it works. First, create a new invoice and complete all the details, including client name, job description and the total charge. Then, enter the amount required as a deposit in the Partial field, located beneath the Due Date field. Save the invoice, and email it to the customer. (Now, take a look at the invoice entry in your Invoices list. You’ll see that the Balance Due column shows the partial amount, as part of the total due payment.) When the job is complete, you can send the same invoice. The Paid to Date figure shows the partial payment amount that has already been paid, and the Balance Due reflects only the outstanding balance.

Sometimes, a little bit of flexibility goes a long way with customers. And with Invoice Ninja’s automatic deposit payment feature, it has never been easier to offer the payment flexibility that your customers appreciate.

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