A Powerful Suite of Business Tools

Upload your Company Logo

Upload your logo & customize invoice colors to match your brand!

​​Dynamic Dashboard Data

Gives you a one-glimpse picture of absolutely everything important that is going on right now with your invoicing.

​​Professional Invoice Templates

4 free invoice templates, Pro members have 10 professional designs!

Link Multiple Companies (x10) with 1 Login

Manage invoicing for up to 10 business accounts all under one Invoice Ninja account.

Do you run more than one business? You can manage up to 10 separate company profiles in one convenient, secure, and interlinked location. It’s extremely fast and easy to move from one to the other.

Create Recurring Invoicing & Auto-Bill Clients

Save time by automatically billing long-term clients with recurring invoices.

With Invoice Ninja you can create recurring invoices and automatically bill clients for the ongoing services you provide. You can fully customize your repeat invoices to be sent at fixed times during any day, week, or month. This enables you to enjoy a completely hands-off approach and focus instead on doing what you do best for your clients.

Attach 3rd Party Files to Invoices & Expenses

Combine important files with your invoice document. All in one email delivery.

An invoice document can only contain so many words. When you want your quote or invoice to say more, then attaching a 3rd party file is the perfect solution. From proposals and contracts to project files, translations, and timesheets, you can upload and attach the document of your choice. Whether Word/PDF attachments or embedded images, Invoice Ninja enables you to provide all the background information a client needs in one quote or invoice delivery.

​Customize Invoice Fields

You can configure your invoice fields from the ground up, which means you have total customization control.

Create Projects, Tasks & Track Time

Log every task. Record every second. Then simply click to add the data to your invoice.

Measure exactly how much time you spend on different work tasks with our project management and time-tracking software. Whether you bill by the hour or by the project, monitoring how long a task takes allows you to speed up work processes and bill your client accordingly. All time is accurately recorded and can then be sent to an invoice with one click of a button. Time-tracking has never been so fast and effective.

Send Invoices & Quotes from your Gmail Account

The most requested feature by far! Email invoices, quotes, & payment reminders via your Gmail email!

Create Group Workflow Settings

Create 'groups' of custom settings: payment terms, designs and more, for different "groups" of clients.

Show different company logos & contact details to different client groups, configure unique email reminders to different client groups, setup different payment terms to different client groups, use different languages to different client groups, many use cases! Add or remove clients from different “Groups” to control custom settings at a ‘group’ level.

Kanban Boards to Manage Projects

Organize and plan your client work with our visual project management tool.

Kanban boards are a project management and workflow visualization tool. Cards slotted into different predetermined columns help you to view the progress of your work and plan tasks more clearly and effectively. With Invoice Ninja’s Kanban boards, you can accurately track every stage of multiple client projects, from the initial planning stages right through to project completion. You can also allow collaborative colleagues to edit the boards with you in real-time.

Custom Domain "Billing.YourCompany.com"

Clients view & pay on "Payments.YourCompany.com"

Your clients can now view their invoices, quotes, and payments on a fully branded domain link. Simply create a unique DNS A Record entry and we’ll work some magic!

Create Client Subscriptions: Recurring & Auto-Billing

Create Client Subscriptions: Recurring & Auto-Billing Subscriptions

Create Client Subscriptions: Recurring & Auto-Billing Subscriptions

Attach Invoice & Quotations PDFs to Emails

Give your clients another easy way to share and file your invoice.

With Invoice Ninja you can provide your clients with a PDF version of your invoice attached to the invoice email. The client can then potentially file them, reference them later, share them with different team members, or transfer them to a different department for payment, all in their preferred manner. This is achieved with a simple click of a button in your admin panel.

Client-Side Portal & Invoices History

Allow your clients to see all their transactions with you in one glance.

Give your clients complete control and peace of mind when it comes to invoicing with our advanced client-side portal feature. The portal lets your clients see all their transactions with you in one glance. They can view all previous and upcoming payments, and have easy access to quotes and other account details. Clients can download or print any aspect of their account with you directly from the portal. Everything is designed for your clients’ utmost convenience and satisfaction.

Zapier Integration Automation

Use the power of Zapier to integrate just about any app with your Invoice Ninja account.

Speed up your productivity by connecting Invoice Ninja with your favorite web apps. Using Zapier automation you can transfer data between your invoicing account and popular apps including Gmail, Google Sheets, QuickBooks Online, Slack, Pipeline, MailChimp, and thousands more.  This allows you to get more done in less time. You have everything updated in real-time and within easy access.

Quotes Convert to Invoices for Payments

Turn an approved quote into an invoice with just one click of a button.

With Invoice Ninja you don’t need to create and re-write separate quote and invoice documents. Instead, you can just convert one into the other with a click of a button. Our quote generator allows you to send your client a price quote for potential services or projects. When the client is happy, they can simply “click to approve” and it will convert the quote into a pre-formatted invoice, and allow the client to submit payment online immediately.

Fully Customizable Invoice Design

Match the look of your invoice with the design of your brand.

It’s all too easy for a client to misplace a bland looking invoice. Make your invoice document stand out. Make it memorable. With our customization tools you can easily add a logo, modify the colors, adjust the fonts, and choose the perfect styling to match your brand identity. We have a variety of professionally designed templates ready to customize with just a few simple adjustments. Finish off a project in style by sending your client a beautiful branded invoice.

Customize Email Subjects & Body Text

Tailor your invoice email text for improved open rates and brand recognition.

Our invoice email templates come with readymade email subject lines and body text. These are perfectly good for most scenarios but sometimes you might want to tailor the text to match your company’s brand voice. With Invoice Ninja you can customize the email subject and/or body text to increase the chances your customers will recognize your emails and open them. What’s more, you can also tailor invoice payment reminder emails to fit the urgency of your message.

Accept Deposits & Partial Payments

Request partial payments using the same invoice again and again.

Requesting a deposit is an important practice for freelancers, especially with new clients and on big projects. Partial payments help maintain a healthy cash flow and weed out potential non-payers. Creating a deposit invoice with Invoice Ninja is extremely easy. You simply add the deposit amount due in an input box within the invoice. The invoice will automatically update itself once the partial payment has been made, so your records remain transparent and up-to-date.

Invoice Payment Auto-Reminder Emails

Use a pre-written auto-reminder email sequence to remind clients your invoice needs to be paid.

Automatically send out late payment reminder emails without lifting a finger. When you work with many different clients it can be a time consuming task following up with late payments and figuring out just how many reminders you’ve sent. With Invoice Ninja you can track payments effortlessly and set a series of three pre-written template reminder emails to be sent out at predetermined times after the invoice due date has passed.

Alerts When Client Views & Pays Invoices

Receive notifications when a client views and pays your invoice.

Has your client received your invoice? Sometimes emails get accidentally deleted or lost in a spam folder. The result is potentially waiting weeks for your payment without knowing why. With Invoice Ninja you’ll know exactly when your client opens your invoice and also when they make a payment. We’ll alert you to both occurrences via your dashboard and also in an email. Keep track of who’s viewed your invoice, paid it, and who hasn’t, with our automatic alert system.

Enable Invoice Approval Checkbox or Client Signature

Ensure clients understand your terms of agreement prior to payments.

Help your clients avoid misunderstandings by enabling an invoice approval checkbox. This feature pops up when your email invoice is opened and forces the client to approve terms before paying, either by clicking a checkbox or creating a digital signature (using their finger or a stylus). An approval checkbox is particularly handy for managers who might want to approve an invoice before handing the payment responsibilities to someone else.

Item & Product Library System

Quickly select from potentially thousands of predefined service and product descriptions.

Create a library of predefined services and/or products. Whenever you create an invoice you can then simply select a service or product from the library via a dropdown menu. The name, description, and even the cost will be automatically updated in the invoice, and can then be modified further. Add as many services and products as you like to your library and remove the need to repeatedly write out the same descriptions over and over again.

Bulk Emailing Invoices & Quotations

Save time by quickly selecting multiple invoices and emailing them out together.

When you’re working with many different clients it can be difficult to keep up with sending out the various quotes, deposits, final invoices, and reminders. At Invoice Ninja we developed a bulk emailing system where you can send out pre-prepared invoices all in one go. You simply select invoices from your list which are, for example “past due” or “unpaid”, and then send. No need to email each individually.

Create Reports, Accounts Aging & Client Statements

Understand the bigger financial picture with our advanced report features.

We provide everything you need to create all essential financial reports. The data can be grouped, sorted, and filtered, as well as exported as CSV, XLS or PDF files. Reports can be scheduled to be sent to the user on a predetermined frequency. All invoices that are past due are filtered into the Aging Accounts report while the Client Statement section gives you a fast and simple overview of the detailed account balance for each individual customer.

Importing Expenses & Vendors

Automatically import your expenses data to your Invoice Ninja account.

Want to quickly add your expenses data to your invoicing account? With Invoice Ninja you can easily import your existing expenses into the app using the CSV format. All data is automatically imported and the expenses can then be easily converted into invoices. Profit and loss calculations then appear on your dashboard and in the reports section. New vendor entries can also be created during the import process.

​Multiple Currencies & Languages

Adjust invoicing settings to better reflect your location and preferred currency.

Our customers are located all over the world, speak many different languages, and invoice their clients in a wide variety of national currencies. With Invoice Ninja you can customize a host of settings to better reflect your location, language, and the primary currency you do business with. We support approximately 50 currencies and 20 languages, together with options to adjust time zone data, first day of the week, time/date formatting, and more.

​Currency Formatting '.' vs ','

Select ​100.00,00 or 100,00.00 per your region

Setup Automatic Credit Card Gateway Fees

Automatically add percentage fees to select predetermined price ranges.

When you want to add a percentage fee when a client pays by credit card, as opposed to ACH or bank transfer, then Invoice Ninja offers two solutions. If a client pays by credit card, you simply set a percentage fee tacked on to the invoice. A more dynamic second option involves the software automatically adding a percentage fee only when the invoice total is a figure between two predetermined price ranges.

Setup Automatic Late Fees on Unpaid Invoices

Bill a client extra for unpaid invoices with automatic late payment fees.

Late payments are the bane of freelancers and small business owners everywhere. Yet there are ways to avoid this happening to you. One of these ways is to clearly stipulate in your payment terms that after a set number of days or weeks past the invoice due date, you will enact late payment fees. With Invoice Ninja, you can select a percentage of the final price to be automatically added to the invoice, at predetermined times, until a payment is finally made.

​Enable/Disable Recurring When Cloning

C​lone recurring invoices to a regular invoice, and vice versa!​

​Set​ a ‘BCC’ Address for Invoice & Quote Emails

​Include additional company members in notifications​.

Tax Settings per Line Item or Invoice Total

Tax Settings per Item or Invoice Total

Taxes are like complicated password rules; we all hate them, but in the back of our minds, we’re pretty sure they’re for our own good. Invoice Ninja takes the sting out of taxes by making these settings as comprehensive and clear as possible. Now you can charge the appropriate taxes for customers under varying circumstances (like international or out-of-state clients, for example). Taxes aren’t fun, but at least now you can take care of them easily!

Enabling/Disabling Nav Modules

Show more or less menu navigation based on your work preference.

​Create Custom Payment Options

Special payment instructions for your clients? Create custom instructions directly within the invoice payment funnel.