Enterprise
Multiple Company Support
Manage invoicing for multiple businesses all under one Invoice Ninja account.
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Multiple Company Support
Manage invoicing for multiple businesses all under one Invoice Ninja account.
Do you run more than one business? With our multiple company support feature you can seamlessly move between different company dashboards, all under one account. No need to logout. You can manage up to 5 separate company profiles in one convenient, secure, and interlinked location. It’s extremely fast and easy to move from one to the other.
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Free
Create Recurring Invoicing & Auto-Bill Clients
Save time by automatically billing long-term clients with recurring invoices.
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Create Recurring Invoicing & Auto-Bill Clients
Save time by automatically billing long-term clients with recurring invoices.
Repeatedly writing new invoices and chasing payments with the same repeat clients can be a drain on time and energy. With Invoice Ninja you can create recurring invoices and automatically bill clients for the ongoing services you provide. You can fully customize your repeat invoices to be sent at fixed times during any day, week, or month. This enables you to enjoy a completely hands-off approach and focus instead on doing what you do best for your clients.
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Enterprise
Proposals Creation Tool
Easily create and send beautiful proposals to your customers.
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Proposals Creation Tool
Easily create and send beautiful proposals to your customers.
Create professional looking proposals with our drag-&-drop tool. Proposals can be emailed to & viewed in the client portal, easily approved by your clients to convert into an invoice for payment, or downloaded as a .PDF document.
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Enterprise
Attach 3rd Party Files to Invoices & Expenses
Combine important files with your invoice document. All in one email delivery.
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Attach 3rd Party Files to Invoices & Expenses
Combine important files with your invoice document. All in one email delivery.
An invoice document can only contain so many words. When you want your quote or invoice to say more, then attaching a 3rd party file is the perfect solution. From proposals and contracts to project files, translations, and timesheets, you can upload and attach the document of your choice. Whether Word/PDF attachments or embedded images, Invoice Ninja enables you to provide all the background information a client needs in one quote or invoice delivery.
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Free
Create Project Tasks & Track Time
Log every task. Record every second. Then simply click to add the data to your invoice.
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Create Project Tasks & Track Time
Log every task. Record every second. Then simply click to add the data to your invoice.
Measure exactly how much time you spend on different work tasks with our project management and time-tracking software. Whether you bill by the hour or by the project, monitoring how long a task takes allows you to speed up work processes and bill your client accordingly. All time is accurately recorded using desktop or web-based apps and can then be sent to an invoice with one click of a button. Time-tracking has never been so fast and effective.
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Free
Kanban Boards to Manage Projects
Organize and plan your client work with our visual project management tool.
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Kanban Boards to Manage Projects
Organize and plan your client work with our visual project management tool.
Kanban boards are a project management and workflow visualization tool. Cards slotted into different predetermined columns help you to view the progress of your work and plan tasks more clearly and effectively. With Invoice Ninja’s Kanban boards, you can accurately track every stage of multiple client projects, from the initial planning stages right through to project completion. You can also allow collaborative colleagues to edit the boards with you in real-time.
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Enterprise
Custom Domain "YourCompany.com/link"
Clients can view their invoices and payments on "YourCompany.com/link"!
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Custom Domain "YourCompany.com/link"
Clients can view their invoices and payments on "YourCompany.com/link"!
Your clients can now view their invoices, quotes, and payments on a fully branded domain link: “YourCompany.com/link” Simply create a unique DNS A Record entry and we’ll work some magic!
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Pro
Attach Invoice & Quotations PDFs to Emails
Give your clients another easy way to share and file your invoice.
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Attach Invoice & Quotations PDFs to Emails
Give your clients another easy way to share and file your invoice.
With Invoice Ninja you can provide your clients with a PDF version of your invoice attached to the invoice email. The client can then potentially file them, reference them later, share them with different team members, or transfer them to a different department for payment, all in their preferred manner. This is achieved with a simple click of a button in your admin panel.
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Free
Client-Side Portal & Invoices History
Allow your clients to see all their transactions with you in one glance.
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Client-Side Portal & Invoices History
Allow your clients to see all their transactions with you in one glance.
Give your clients complete control and peace of mind when it comes to invoicing with our advanced client-side portal feature. The portal lets your clients see all their transactions with you in one glance. They can view all previous and upcoming payments, and have easy access to quotes and other account details. Clients can download or print any aspect of their account with you directly from the portal. Everything is designed for your clients’ utmost convenience and satisfaction.
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Pro
Zapier Integration Automation
Use the power of Zapier to integrate just about any app with your Invoice Ninja account.
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Zapier Integration Automation
Use the power of Zapier to integrate just about any app with your Invoice Ninja account.
Speed up your productivity by connecting Invoice Ninja with your favorite web apps. Using Zapier automation you can transfer data between your invoicing account and popular apps including Gmail, Google Sheets, QuickBooks Online, Slack, Pipeline, MailChimp, and hundreds more. This allows you to get more done in less time. You have everything updated in real-time and within easy access.
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Free
Quotes Convert to Invoices for Payments
Turn an approved quote into an invoice with just one click of a button.
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Quotes Convert to Invoices for Payments
Turn an approved quote into an invoice with just one click of a button.
With Invoice Ninja you don’t need to create and re-write separate quote and invoice documents. Instead, you can just convert one into the other with a click of a button. Our quote generator allows you to send your client a price quote for potential services or projects. When the client is happy, they can simply “click to approve” and it will convert the quote into a pre-formatted invoice, and allow the client to submit payment online immediately.
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Pro
Fully Customizable Invoice Design
Match the look of your invoice with the design of your brand.
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Fully Customizable Invoice Design
Match the look of your invoice with the design of your brand.
It’s all too easy for a client to misplace a bland looking invoice. Make your invoice document stand out. Make it memorable. With our customization tools you can easily add a logo, modify the colors, adjust the fonts, and choose the perfect styling to match your brand identity. We have a variety of professionally designed templates ready to customize with just a few simple adjustments. Finish off a project in style by sending your client a beautiful branded invoice.
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Pro
Customize Email Subjects & Body Text
Tailor your invoice email text for improved open rates and brand recognition.
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Customize Email Subjects & Body Text
Tailor your invoice email text for improved open rates and brand recognition.
Our invoice email templates come with readymade email subject lines and body text. These are perfectly good for most scenarios but sometimes you might want to tailor the text to match your company’s brand voice. With Invoice Ninja you can customize the email subject and/or body text to increase the chances your customers will recognize your emails and open them. What’s more, you can also tailor invoice payment reminder emails to fit the urgency of your message.
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Free
Accept Deposits & Partial Payments
Request partial payments using the same invoice again and again.
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Accept Deposits & Partial Payments
Request partial payments using the same invoice again and again.
Requesting a deposit is an important practice for freelancers, especially with new clients and on big projects. Partial payments help maintain a healthy cash flow and weed out potential non-payers. Creating a deposit invoice with Invoice Ninja is extremely easy. You simply add the deposit amount due in an input box within the invoice. The invoice will automatically update itself once the partial payment has been made, so your records remain transparent and up-to-date.
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Free
Invoice Payment Auto-Reminder Emails
Use a pre-written auto-reminder email sequence to remind clients your invoice needs to be paid.
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Invoice Payment Auto-Reminder Emails
Use a pre-written auto-reminder email sequence to remind clients your invoice needs to be paid.
Automatically send out late payment reminder emails without lifting a finger. When you work with many different clients it can be a time consuming task following up with late payments and figuring out just how many reminders you’ve sent. With Invoice Ninja you can track payments effortlessly and set a series of three pre-written template reminder emails to be sent out at predetermined times after the invoice due date has passed.
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Free
Alerts When Client Views & Pays Invoices
Receive notifications when a client views and pays your invoice.
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Alerts When Client Views & Pays Invoices
Receive notifications when a client views and pays your invoice.
Has your client received your invoice? Sometimes emails get accidentally deleted or lost in a spam folder. The result is potentially waiting weeks for your payment without knowing why. With Invoice Ninja you’ll know exactly when your client opens your invoice and also when they make a payment. We’ll alert you to both occurrences via your dashboard and also in an email. Keep track of who’s viewed your invoice, paid it, and who hasn’t, with our automatic alert system.
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Free
Enable Invoice Approval Checkbox or Client Signature
Ensure clients understand your terms of agreement prior to payments.
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Enable Invoice Approval Checkbox or Client Signature
Ensure clients understand your terms of agreement prior to payments.
Help your clients avoid misunderstandings by enabling an invoice approval checkbox. This feature pops up when your email invoice is opened and forces the client to approve terms before paying, either by clicking a checkbox or creating a digital signature (using their finger or a stylus). An approval checkbox is particularly handy for managers who might want to approve an invoice before handing the payment responsibilities to someone else.
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Free
Item & Product Library System
Quickly select from potentially thousands of predefined service and product descriptions.
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Item & Product Library System
Quickly select from potentially thousands of predefined service and product descriptions.
Create a library of predefined services and/or products. Whenever you create an invoice you can then simply select a service or product from the library via a dropdown menu. The name, description, and even the cost will be automatically updated in the invoice, and can then be modified further. Add as many services and products as you like to your library and remove the need to repeatedly write out the same descriptions over and over again.
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Pro
Bulk Emailing Invoices & Quotations
Save time by quickly selecting multiple invoices and emailing them out together.
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Bulk Emailing Invoices & Quotations
Save time by quickly selecting multiple invoices and emailing them out together.
When you’re working with many different clients it can be difficult to keep up with sending out the various quotes, deposits, final invoices, and reminders. At Invoice Ninja we developed a bulk emailing system where you can send out pre-prepared invoices all in one go. You simply select invoices from your list which are, for example “past due” or “unpaid”, and then send. No need to email each individually.
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Free
Create Reports, Accounts Aging & Client Statements
Understand the bigger financial picture with our advanced report features.
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Create Reports, Accounts Aging & Client Statements
Understand the bigger financial picture with our advanced report features.
We provide everything you need to create all essential financial reports. The data can be grouped, sorted, and filtered, as well as exported as CSV, XLS or PDF files. Reports can be scheduled to be sent to the user on a predetermined frequency. All invoices that are past due are filtered into the Aging Accounts report while the Client Statement section gives you a fast and simple overview of the detailed account balance for each individual customer.
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Free
Importing Expenses & Vendors
Automatically import your expenses data to your Invoice Ninja account.
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Importing Expenses & Vendors
Automatically import your expenses data to your Invoice Ninja account.
Want to quickly add your expenses data to your invoicing account? With Invoice Ninja you can easily import your existing expenses into the app using the CSV format. Or, alternatively, by logging into your back or credit card account. All data is automatically imported and the expenses can then be easily converted into invoices. Profit and loss calculations then appear on your dashboard and in the reports section. New vendor entries can also be created during the import process.
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Free
Import Transactions From Your Bank Accounts
View all payments and expenses directly from your Invoice Ninja dashboard.
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Import Transactions From Your Bank Accounts
View all payments and expenses directly from your Invoice Ninja dashboard.
We leverage OFX Home’s financial institution database to allow you to automatically import transactions from your bank account, as well as existing expenses. This provides you with a time-effective way to see payments and expenses directly from your Invoice Ninja dashboard and records. Invoices and payments are matched in real-time providing an accurate view of your company’s current cash flow.
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Free
Multiple Currencies and Languages Supported
Adjust invoicing settings to better reflect your location and preferred currency.
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Multiple Currencies and Languages Supported
Adjust invoicing settings to better reflect your location and preferred currency.
Our customers are located all over the world, speak many different languages, and invoice their clients in a wide variety of national currencies. With Invoice Ninja you can customize a host of settings to better reflect your location, language, and the primary currency you do business with. We support approximately 50 currencies and 20 languages, together with options to adjust time zone data, first day of the week, time/date formatting, and more.
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Free
Setup Automatic Credit Card Gateway Fees
Automatically add percentage fees to select predetermined price ranges.
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Setup Automatic Credit Card Gateway Fees
Automatically add percentage fees to select predetermined price ranges.
When you want to add a percentage fee when a client pays by credit card, as opposed to ACH or bank transfer, then Invoice Ninja offers two solutions. If a client pays by credit card, you simply set a percentage fee tacked on to the invoice. A more dynamic second option involves the software automatically adding a percentage fee only when the invoice total is a figure between two predetermined price ranges.
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Pro
Setup Automatic Late Fees on Unpaid Invoices
Bill a client extra for unpaid invoices with automatic late payment fees.
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Setup Automatic Late Fees on Unpaid Invoices
Bill a client extra for unpaid invoices with automatic late payment fees.
Late payments are the bane of freelancers and small business owners everywhere. Yet there are ways to avoid this happening to you. One of these ways is to clearly stipulate in your payment terms that after a set number of days or weeks past the invoice due date, you will enact late payment fees. With Invoice Ninja, you can select a percentage of the final price to be automatically added to the invoice, at predetermined times, until a payment is finally made.
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Free
Supports Natural Language Voice Commands
Navigate your Invoice Ninja admin panel by simply uttering a command.
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Supports Natural Language Voice Commands
Navigate your Invoice Ninja admin panel by simply uttering a command.
Use voice control to smoothly and quickly navigate your Invoice Ninja admin panel. With a simple spoken command, you can bring up any page, section, or detail, within seconds. Check the invoice history of a particular client or view your income stats for the past month, and more, all with the power of your voice. Fewer clicks, less mouse holding, and a more efficient user experience.
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Free
Tax Settings per Line Item or Invoice Total
Tax Settings per Item or Invoice Total
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Tax Settings per Line Item or Invoice Total
Tax Settings per Item or Invoice Total
Taxes are like complicated password rules; we all hate them, but in the back of our minds, we’re pretty sure they’re for our own good. Invoice Ninja takes the sting out of taxes by making these settings as comprehensive and clear as possible. Now you can charge the appropriate taxes for customers under varying circumstances (like international or out-of-state clients, for example). Taxes aren’t fun, but at least now you can take care of them easily!
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Free
Professional Free Invoice Template Designs
You’ve got style, and there’s no reason your customers shouldn’t know it.
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Professional Free Invoice Template Designs
You’ve got style, and there’s no reason your customers shouldn’t know it.
With Invoice Ninja’s professional invoice template designs, you can now jazz up boring invoices with some real flavor that reflects your business model and tone. Choose from 10 different invoice designs with a pro account (only 4 for free accounts), set colors to match your style, and finish it off with language from your own emails. Let’s get started.
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